How to Send Large Files via Email: Gmail, Outlook & More
Every email provider has an attachment size limit. Here's what you're working with:
- Gmail: 25 MB
- Outlook / Hotmail: 20 MB
- Yahoo Mail: 25 MB
- Apple Mail (iCloud): 20 MB
- ProtonMail: 25 MB
If your file exceeds these limits, here's what to do.
Method 1: Use a File Sharing Link (Easiest)
Upload your file to FileDroppy, copy the download link, and paste it into your email. The recipient clicks the link to download — no account needed on their end.
This works with any email provider and any file size up to 5 GB (Pro) or 500 MB (Free).
Method 2: Gmail's Built-in Google Drive Integration
When you attach a file larger than 25 MB in Gmail, it automatically offers to upload it to Google Drive and insert a link instead. This works, but requires the recipient to have a Google account to download.
Method 3: OneDrive for Outlook Users
Microsoft Outlook integrates with OneDrive. Files over 20 MB can be uploaded to OneDrive and shared as a link. The 15 GB free OneDrive storage fills up quickly if you share files frequently.
Method 4: Compress Your Files
Right-click your file(s) and create a ZIP archive. This can reduce file size by 10-50% for documents and spreadsheets, though it won't help much with already-compressed formats like JPEG, MP4, or PDF.
Method 5: Split Large Archives
Tools like 7-Zip or WinRAR can split a large file into multiple smaller parts. You can then send each part as a separate email attachment. The recipient reassembles them. This is cumbersome but works in a pinch.
The Bottom Line
For anything over 25 MB, the fastest approach is to use a file transfer service. FileDroppy lets you upload files, get a secure link, and share it via email in under a minute. No sign-up required.